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Grifols Shared Services North America, Inc Leave of Absence Specialist 2 in Los Angeles, California

Do you want to join an international team working to improve the future of healthcare? Do you want to improve the lives of millions of people? Grifols is a global healthcare company which, since its foundation in Barcelona in 1909, has been working to improve the health and well-being of people all over the world. Our four divisions - Bioscience, Diagnostic, Hospital and Bio Supplies - develop, produce and market innovative medicines, solutions and services in more than 100 countries and regions.

Grifols has been a leader in the healthcare industry since 1909 by creating innovative products and services based on the values of ethics, quality and responsibility. Grifols' activities focus on fulfilling the needs of its patients as well as healthcare professionals working in therapeutics, pharmacy, diagnostics and blood banking. For more than 100 years, Grifols has developed, manufactured and marketed product designed to improve human health. Grifols manufactures plasma derived biopharmaceutical products of proven efficacy, quality and safety. For more information, please visit our website:

Job Summary:

The Leave of Absence (LOA) Specialist is responsible for the day to day administration of all company leaves of absence. Administers leaves in accordance with company policy and in compliance with FMLA, ADAAA, and any federal and state laws.

Job Responsibilities:

  • Serves as first point of contact for supervisor and/or employee requesting or inquiring about a leave of absence; makes determination of the type of leave and sends the required documentation.

  • Responsible for determining eligibility for FMLA, state specific leaves, other company approved leaves of absence and appropriate disability program available if applicable.

  • Prepares, sends, and tracks all LOA paperwork required. Must comply with deadlines and FMLA rules/requirements when requesting data. Must send all required documentation and provide responses in a timely manner. Must make sure all paperwork has the required approvals, signatures, and is tracked and entered for audit purposes.

  • Manages employee’s leave of absence in HRIS Enterprise/payroll system, Time and Labor system and Occupational Health Management system.

  • Responsible for completing applicable state disability and/or paid family leave claims received.

  • Administers all aspects of the LOA between the employee and third party vendors.

  • Advises manager and HRBP on potential issues and resolutions.

  • Audits all LOA forms for signature, approvals, completions and payment information.

  • Keeps informed of state leave laws, FMLA, ADAAA, HIPAA, WC, and regulatory federal and state laws regarding leave of absence. Regularly attends industry seminars and training classes to stay current with changes and best practices.

  • Assists in updating LOA policies as necessary.

  • Ensures compliance with company policies and federal/state/local reporting requirements, including FMLA, state leaves, ADA, HIPAA and Workers Compensation compliance

  • Works independently with little to no supervision

  • Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.

Position Requirements:

  • High school diploma or GED is required.

  • Typically requires 3 - 4 years of related experience in Leave of Absence Administration with a working knowledge of all applicable FMLA, state leaves, ADAAA, and Worker's Compensation laws and compliance

  • Strong understanding of state leave laws, FMLA, ADAA, HIPAA, and Worker’s Compensation laws and how they impact employer leave of absences

  • Must have decision making ability in approving leaves

  • Knowledge of all applicable laws and compliance with documentation, tracking and determining FMLA eligibility

  • Must possess critical thinking, analytical and problem-solving skills

  • Self-starter with strong work ethic and the ability to exercise good judgment

  • Must be proactive, results oriented, and have strong attention to detail

  • Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines

  • Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment

  • Strong verbal and written communication skills

  • Demonstrated ability to resolve routine questions and/or issues as they arise

  • Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level typically requires an Associate’s degree plus 2 years of experience, an equivalent could include 4 years of experience or a Bachelor's degree.

  • This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Grifols is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, religion, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status or any other classification protected by applicable State/Federal laws. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

EEO Minorities/Females/Disability/Veterans

Req ID: 277528