Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

We believe that diversity adds value to our business, our teams and our culture. We are committed to equal employment opportunities that foster an inclusive environment.

We are looking for an Operations and Office Administration Manager to manage and support all aspects of Administration, Facility, Compliance, Financial and Quality, among others.

What your responsibilities will be

You will have the opportunity to:

Logistics Coordination

• Oversee all shipments with shippers, regulatory bodies, 3PL warehouses, and local freight forwarders, ensuring accuracy and compliance.

• Schedule and coordinate incoming shipments to maintain stock availability.

• Collaborate with Grifols entities' supply chain, quality, regulatory, and logistics teams.

• Serve as the main liaison with 3PL providers, clearance agents, and transporters.

Sales and Inventory Management

• Support commercial sales efforts, including tender submissions, sales quotations, and customer delivery schedules.

• Monitor sales forecasts and inventory levels, ensuring timely deliveries and stock movement.

• Manage inventory at third-party warehouses and address issues with lost or damaged stocks.

• Participate in demand-supply meetings.

Office and Administrative Management

• Manage daily office operations, including cleanliness, filing, insurance, staff records, and premises monitoring.

• Ensure functionality of office lines, Wi-Fi, and networking.

• Liaise with the company secretary and handle procurement of office supplies.

Quality and Regulatory Support

• Address product and customer complaints, assist with recalls, and support internal quality audits.

Finance and Accounting

• Review financial statements, ensure bank reconciliation, and balance inter-company accounts.

• Process sales invoices and collaborate with Finance Shared Services.

• Provide data for budgeting, manage external audits, prepare tax computations, and manage credit.

• Liaise with the company’s banker.

General Duties

• Ensure compliance with SOPs, provide reports, maintain records, and ensure SAP data integrity.

• Assist with other duties as needed within Corporate Affairs scope as needed

Who you are

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• You have a University Degree in Business Administration, Accounting or similar. It will be an added value if you have professional or business qualifications (MBA, business, etc.).

• You have at least 5 years of relevant experience in a similar position in a pharmaceutical company.

• You have knowledge of Logistics, Commercial and Finance.

• You have experience working with SAP and MS Office.

• You possess excellent communication and organization skills, and you are a detail-oriented person.

• You are a result driven person and team player, able to collaborate with cross functional teams to achieve the objectives.

• You speak fluent level of English and Malay.

What we offer

It’s a brilliant opportunity for someone with the right talents.

Grifols understands you want a challenging and rewarding career in a critical function such as Corporate Communications. We’ll help you grow professionally.

Information about Grifols is available at www.grifols.com. If you’re interested in joining our company and you have what it takes, then don’t hesitate to apply.

We look forward to receiving your application.

Grifols is an equal opportunity employer.

Benefits package

Contract of Employment: Permanent position

Flexibility for U Program: Hybrid work model

#LI-NT1

Petaling Jaya, Malaysia

Learn more about Grifols (https://www.grifols.com/en/what-we-do)

Req ID: 515762

Type: Regular Full-Time

Job Category: